Writing A Thank You Email? Here Are 5 Essential Elements to Include!

A little gratitude can go a long way. Following a job interview, do you usually send a thank you email or handwritten note to express gratitude? Sending a personal thank you note to the hiring manager can help you stand out from other candidates during the interview process. So, consider expressing gratitude for the interviewer’s time and the opportunity to help the company grow. Do you need help crafting a follow-up email that expresses sincere appreciation and professionalism? Before you hit send, read this! 

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5 Essential Elements of A Thank You Email 

Concept of Sending and Receiving Thank You Email - Isometric Design

Writing a professional email can take a bit of practice. The good news is that we’re here to help at every stage of your job search, including post-interview thank you notes! So if you want to send your kind regards along, just keep scrolling. The essential tips you’ll need can be found below. 

1. An Email Subject Line That Is Concise and Professional 

When you are expressing gratitude in a business setting, it’s important to be professional at all times – that starts with your email subject line (or address label if you’re sending handwritten letters). 

Sample subject lines you can use for a thank you email:

  • Thank you for your time and consideration.
  • Thank you for taking the time to interview me yesterday. 
  • Thank you so much! 
  • I appreciate your time, [Interviewer’s Name]! 
  • Thank you for the opportunity! 

For handwritten messages, address labels should be written clearly and include professional names and titles (no nicknames or clever jokes). 

2. A Personal Greeting That Includes the Hiring Manager’s Name and the Company Name 

Personalize your thank you notes by including the hiring manager’s name and job title whenever possible. If you interviewed with a group of people, go the extra mile and send a personalized thank you email or handwritten note to them individually. 

3. A Message of Sincere Gratitude That Shows Your Personality 

In a thank you email, it’s important to express your sincere appreciation. So, be authentic and show that you care about becoming a part of the team! 

A couple of quick tips:

  • Thank the interviewer for their time and for providing information about the job position.
  • While it’s important to feel confident, try to avoid using too many personal pronouns or coming off as arrogant. 

4. A Statement That Reinforces Your Interest in the Position

When writing your message of appreciation, be sure to imbue it with a healthy dose of enthusiasm. After all, you want the person reading your email or handwritten notecard to understand your level of interest very clearly. 

If you’re excited about moving forward in the hiring process, express that in your thank you note. On the other hand, if you’ve gone through an interview and discovered that you are no longer interested in the position, you can also express that. Either way, be sure to send your best regards!

5. Contact Information and A Professional Sign-Off 

After you’ve expressed your appreciation for the interviewer’s time and for providing further information; the last thing to do is to sign off. But, before doing so, be sure to include your contact information. You can include your phone number, email address, or both! After including the necessary information, sign off with your sincere regards. 

Thank You Phrases for Business Emails 

reading and sending email concept

Are you looking for ways to express gratitude in an email or handwritten note? Use these business-appropriate words of appreciation in your next thank you letter. 

Thank you for your time and consideration.

Thank you for the opportunity to interview with your company. 

My sincere thanks and appreciation for this wonderful opportunity. 

Please accept my deepest thanks…

I sincerely appreciate your time.

Thank you for considering my application. 

Thank you so much for the opportunity to interview with [company name]. 

Thank you for introducing me to your wonderful team. 

I appreciate your encouragement throughout the hiring process. 

Thank you for taking the time to provide additional information about the job position.